What should be documented for every disclosure of PHI?

The correct answer highlights the importance of thorough documentation in the handling of Protected Health Information (PHI). The documentation for every disclosure should include the date of the disclosure, the identity of the recipient, the purpose of the disclosure, and a description of the information that was disclosed. This level of detail is crucial for several reasons.

First, it ensures compliance with HIPAA regulations, which require that covered entities maintain an accurate accounting of disclosures of PHI. This documentation acts as a safeguard, allowing covered entities to demonstrate that they have adhered to HIPAA guidelines regarding the protection and sharing of patient information.

Second, accurate records provide transparency and accountability. If a patient or regulatory body inquires about disclosures made, having detailed documentation readily available enables health care providers to respond effectively and ensure that patient rights are respected.

Lastly, having this comprehensive information aids in audits or investigations, whether conducted internally or by external bodies, fostering trust and security in the handling of sensitive health information.

In contrast, other options fail to capture the necessary breadth of information that must be documented, which could lead to compliance issues or potential risks regarding the security and integrity of PHI.